UW groups allow you to post protected content on your page. Only people with a UW log-in on your list will be able to view the content on the page. You can choose just some organizations that are allowed to access the content, or you can manage a group of specific people who are allowed to access the content. When someone browsing navigates to the protected content, they will be prompted to log in using their UW campus credentials (similar to how it looks when you log into Zuse). If they authenticate as someone who is in the group, they will be able to view the content on the page.
Group Administrator: An administrator can edit the name and description of the group, and add users to a group as well as the privileges of a manager.
Group Manager: A manager can edit content protected by the group and apply the group to content. Groups are shared across all sites. Managers control who can use the group. If any site with any editor should be able to use the group, choose the Allow anyone to manage this group option.
Because groups require extra maintenance, and to ensure that groups are necessary in your situation and an existing group won't already meet your needs, you must first request a group before you can create it and protect content with it. You do not need to request a group if your content should be available to a single campus.
Once your UW Group is approved, you can add users and campuses to your group.
Only managers of the group can protect a page with the group. To choose managers for the group, use the dropdown in the Managers meta-box when you are editing the group (Settings > Groups > All Groups).
To specify a page is protected content, use the Page Security metabox. From the Dropdown, select the group that should be able to view the page.
Once a page is marked as protected, only managers of the group can edit that page.
Whole sites can be protected by UW Groups. To protect a site, navigate to Settings > Settings > General and use the Security Group drop down to specify the group that should have access to the site.
Even people who aren't authors or editors can be administrators of groups so that they can add and remove people from the group. Before you can specify someone as an administrator, they must log into Zuse using their UW campus credentials: wisconsin.edu/wp-admin. Once they have logged in, a Zuse user will automatically be created for them and they will be available to choose in the Administrator drop down. Add them as an Administrator to the group they should maintain. When they log into Zuse again, they will be able to edit the group, but won't have access to other Zuse features like editing pages.
A document on a protected page will not be protected unless the whole site is protected. That is, uploading a document to an unprotected site and linking to it on a protected page will not protect the document. You must protect your whole site to require a log-in to view the documents. See above for instructions for protecting a whole site.