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- To create an accessible PDF, your Word Document must have accessibility features including using headings and adding alt text to images. See Creating Accessible Documents in Microsoft Word.
- You need to add a title to your document. On the File tab, on the right hand side under Properties, type a human-redable readable Title in the title section.
- Once you have completed your document using accessible features, go to File > “Save As…” and select PDF from the choices provided. By default this produces a PDF that preserves the document’s accessibility features. Do not use the "Print as PDF option."
- When saving, select Options and be sure that “Document structure tags for accessibility” is checked. This is checked by default, but could become unchecked under certain circumstances.
- If you select “Minimize Size” to reduce the size of your PDF, be sure to repeat the preceding step, as this option might uncheck the “Document structure tags for accessibility” checkbox.
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